Qubit Pharmaceuticals is looking for an Executive Assistant as a part of its development. You will play a key role in supporting management and teams.

The perfect fit for this job

At Qubit Pharmaceuticals we are looking for a highly organized and proactive Executive Assistant to join our fast-growing startup. As an Executive Assistant, you will play a crucial role in supporting the executive team and ensuring the smooth operation of the company. You will be responsible for managing their calendars, coordinating event planning with external partners and stakeholders, travel planning, invoicing, and ad hoc administrative support for the teams.

Your role

• Manage and maintain the executive team's calendars, including scheduling and coordinating meetings, appointments, and travel arrangements.

• Coordinate event planning and logistics for internal and external meetings, conferences, and company events.

• Assist in booking travel arrangements, including flights, accommodations, and ground transportation for executives and other team members.

• Support the invoicing process by preparing, reviewing, and tracking invoices

• Provide administrative support to other teams as needed

• Propose ways to build and improve our internal processes

• Handle confidential and sensitive information with discretion and professionalism

• Act as a liaison between executives, external partners, and stakeholders, ensuring effective communication and coordination

Your Qualifications

• Proven experience as an Executive Assistant or similar role, preferably in a fast-paced startup environment.

• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.

• Strong attention to detail and problem-solving abilities.

• Exceptional verbal and written communication skills, both in French and English

• Proficient in using productivity tools such as Microsoft Office Suite and calendar management software.

• Ability to handle multiple tasks simultaneously while maintaining a high level of accuracy and attention to detail.

• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.

• Strong interpersonal skills and the ability to build relationships with internal and external stakeholders.

• Proactive and self-motivated, with the ability to work independently and as part of a team.